Music School Administration Software

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Comprehensive Feature List

Product Features

Group Management

Creation of unlimited number of groups, ensembles, orchestras, choirs, etc.
User defined group types, e.g. Choir, Orchestra, String Group, Excursion.
Block or individual allocation of pupils to groups.
Allocation of one or more staff to pupil group.
User definition of roles (i.e. sub-groups) for individual group members, e.g. Violin 1, Tenor
Allocation of groups or sub-groups to events e.g. rehearsal, performance.
Printed rehearsal schedules for groups or sub-groups.
Printed registers for groups or sub-groups.
On-line registration of groups.

Event Management

Daily event calendar.
User defined event types, e.g. rehearsal, performance, meeting.
Allocation of one or more staff to event.
Allocation of one or more pupil groups or sub-groups to event.
Allocation of one or more resources to event, e.g. instruments, sheet music.
Allocation of one or more locations to event.
Record of works performed.
Creation of multiple entries for repeating events, e.g. weekly rehearsal.
Creation of to-do list in preparation for event.template for repeating events, e.g. Annual concert.
On-line register for every event.
Printed event calendar for selected date range.

Pupil Management

Storage of personal details (where possible linked directly to MIS but otherwise imported from CSV files).
Contact details, instruments played, group membership, lesson schedule, exam results.
Select pupils using a large range of criteria including music teacher, instrument played, grade achieved, group belonged to, lesson date
Email pupils or parents either individually or as selected group.
Printed address labels.
Personalised letters.
User-defined labels using a range of common label types.
Export to spreadsheet.
User-defined reports (select your own fields and report layout).
Blocking of specific times for lessonshire.Add to waiting list (general or specific teacher)
Email all pupils with reminder about next lesson or rehearsal. (Single click)
Email all pupils with lesson and rehearsal schedule.
Automated Email notification of missed lessons or rehearsals.
Print schedules for selected pupils showing concerts, rehearsals, lessons and exams.
User-defined information categories, e.g. scholarships, medical details, special needs.
Music lockers.

Peripatetic Music Staff

Storage of personal details.
Recording of instruments taught.
Allocationof pupils.
Scheduling and amendment of lesson times.
Display of groups in which teacher is involved.
Printed registers for current term.
On-line lesson registration.
Personal printed schedules showing lessons, rehearsals, etc. one day or one week to a page.
Waiting list for prospective pupils.
Management of CRB checks.
Email facility.
Mail merge facility.
Staff directory (user defined).
Export to spreadsheet.
User-defined reports.

Music Lesson Scheduling

No limit on number of pupils.
Single or shared lessons.
Lesson lengths set for each pupil with global default length.
User defined charge codes.
Automatic or manual scheduling of lesson times.
Rotation of lesson times from week to week, either over whole week or over individual lesson day.
User specified rotation amount with global setting or variable for individual teachers.
Single click insertion of coffee or lunch breaks (which are automatically fixed).
Immediate adjustment if lesson time or length changed.
Single click movement of lesson to earlier or later time.
Fixing of individual lessons so they are not rotated.
Flagging of clashes with other music lessons or rehearsals or with excluded times.
Exclution of available lesson times for individuals or for selected groups of pupils. e.g. no music lessons for Year 7s on Monday afternoon.
On-line registration.
Printing of lesson timetables (daily, weekly, termly or user-defined) for teachers and pupils.

Music Reports

Up to four different comments each with up to two user defined grades. Report may be as simple as a single comment or as complex as four different labelled comments each with two grades (e.g. for achievement and progress)
Different comment labels for different instrument groups or for individual instruments. e.g. technique, embouchure, rhythm, sight-reading.
On-line or off-line report entry.

External Music Examinations

Automatic creation of potential entries (for next grade) including theory if required.
Easy selection of actual entries.
Import of examination base data.candidates.
Multiple examiners and/or examination days.
Automatic scheduling of exam times.
Easy editing of schedule – single click movement of exam to earlier or later time.
Single click creation of coffee and lunch breaks.
User-defined accompaniment charges.
Printed timetables.
Inclusion of exam times on pupil music schedules.
Import of results from board website.

Pupil Charges

Resource Management

General Features

Integration with SIMS, ‘SchoolBase’, iSAMS and WCBS 'Pass' System

Direct links to pupil contact details, classes, houses and teaching and performing locations in SchoolBase, iSAMS and Pass.
Exports extra-curricular group details back to SchoolBase.
Import of data from SIMS using report definition file provided by us.

Technical Details

Data stored using Microsoft SQLServer. (Free SQLServer Express suitable for most schools)
Requires Microsoft Access Runtime. (Free download).
For full use requires Microsoft Word, Microsoft Excel and Microsoft Outlook.
Regular updates at no extra cost.